Membership & Pass Management

Member Management Software

Simplify the management of various memberships and passes for your organization

Designed for flexibility and ease of use, the member management software solution is a configurable system that enables your organization to process membership sales, create photo identification cards, manage passes, and track usage statistics from a centralized system.

Member Management Software Features

Package Management

  • Create and sell various types of memberships and passes, with flexible pricing options
  • Set memberships to be time-specific, with allowances for day-of-week and time-of-day validation
  • Manage computerized “punch card” passes that are usage-specific, limiting total number of member visits
  • Control access to facilities like gyms and pools by specifying entry point access for each type of package or pass

Membership & Pass Cards

  • Customize cards with unique attributes: identifiers (pictures, bar code, magstripe), layouts (logo and background images), and content (your organization and customer information)
  • Easily create photo ID cards. Just point, click and print!
  • Issue multiple cards for family memberships
  • Use popular membership management hardware, including mounted or hand-held card magstripe readers or barcode scanners


  • Track revenues by pass type and utilization statistics
  • Print lists that include contact phone numbers, membership effective and expiry dates, and balances outstanding
  • Review membership data by package category or customer type
  • Historical comparisons show changes in active, renewed, expired, withdrawn, transferred, and suspended accounts

Member Management Software Benefits

  • Management

    • Increase membership retention rates
    • Automate reporting
    • Improve A/R management
    • Track usage statistics for all sites
  • Staff

    • Automate computerized pass production
    • Review validation on-screen
    • Track punch/visit accurately
    • Receive automatic expiration alerts
  • Member

    • Faster facility entry process
    • Personalized, durable cards
    • Notice of approaching expiration
    • Auto renewal with credit card
    • Fast reprint of lost cards